Productivity hacks you need to use!

Productivity hacks you need to use!

Table of Contents

Productivity with some OS tricks

The Operating System is the most powerful tool we have in our hands when working. Still, we usually take the longest, most unnecessary road to resolve simple issues or tasks. That’s why we have come up with the hacks you need to know to make the most advantage of the tool you have. 


See how your daily work becomes simpler, more agile, and you become productive by being quicker.


Mac OS

Apple is usually thinking about your productivity if you know where to find or use your devices. The Mac OS counts with many shortcuts that, if you master them, can become heaven send-time saving hacks:


Mac System Hacks

Using AirDrop to send files

The fastest way to send files from one device to another and save the quality, in the case of images or audio, is through AirDrop.

To do this, just follow these steps:

  • Press command + space bar
  • Type “AirDrop,” and the application will appear at the bottom of the window
  •  Click on the “AirDrop” application
  •  Make sure that the Bluetooth is on
  • Then find the device to which you want to send the file to
  • Once you identify it and it is within the radar, drag the file with the mouse over the device in the AirDrop

In preview, you can save your signature and sign documents

  • Open the Preview application
  • Click on the Markup option
  • Create with the trackpad your signature
  • Another option is to take a picture of a white piece of paper on which you have handwritten your signature.
  • Once you have it, save it, and you can use it in any pdf or document you need, just by opening it in preview.

Add emojis: ctrl + cmd + space bar

That’s it! Make your texts fun!


Active use of night shift to ease your eyesight

This is important; your eyes do a lot of work just like you!


Mac Quick Shortcuts

  • Switch to different screens -> command`
  • Send files via bluetooth -> Shift+command+B
  • Switch to different apps -> ^ F4 -> If you don’t see the F4 key use: fn ^ F4
  • Screenshot the whole screen -> Shift+command+3
  • Screenshot of a portion of the screen -> Shift+command+4
  • Screenshot recording options-> Shift+command+5
  • Search for something on the computer (apps, files, etc) -> command+Space
Keyboard surrounded by stationery to boost productivity


Don’t think Windows falls behind! Just as Mac OS, Windows goes its way to create lots of hacks for you to take the most advantage of your time.


Windows System Hacks

Anchor your favorite applications to the start menu

  • You will probably have several predefined applications; you can unpin them or leave them in their place.
  • To unpin the ones that have no relevance to you, just right-click and choose the “unpin” option, which will immediately make them disappear from your menu.
  • If you want to pin them, you can go to the start menu, click on the “All applications” option, which is on the top right, and once you have them, you can right-click and select “Pin to start.”
  • Create shortcuts to your most-used folders in the menu.
  • If you notice, in the menu, in the bottom right corner, you have options like shutdown, restart, and so on, but you can also create shortcuts to your most-used folders and save you time searching for them.

Doing it is simple, do the following:

  • Open Windows Settings, and then open the Personalization section.
  •  In this section, click on the Startup section.
  • Then, click on the Folders section.
  •  This way, you will activate the folders you want to appear in this menu.

Learn how to use the dictation option

  • This option is not so well-known, but it is very useful to make quick notes or write without typing. For this, you only must press at the same time the keys Windows + H.
  • A very effective plus is to go to the part of the configuration and to activate the option of automatic punctuation. This way, every time you make a pause, you will be able to take it, like points and apart, followed points and commas, helping to create a richer text.

Shake and minimize

Just as hear it! You can do it when you want to minimize and leave only one screen. You only must do the following steps:

  • Go to Windows settings.
  • Then go to System.
  • Once there, enter Multitasking.
  • Go down to the option Shake title bar in windows and activate it.

Manage your notifications

When we are working, we need to concentrate, and sometimes so many notifications prevent us from doing so, so it is vital to learn how to manage notifications. And it’s as simple as this:

  • Go to Windows Settings.
  • Go to the System section.
  • Click on the “Notifications” option.
  • Scroll down a little bit, and you will have the list of your installed applications.
  • When you click on one of the apps, you will configure its notifications separately.

Concentration assistant

The most important thing for productivity is to concentrate, so Windows offers you the option, using an assistant, to manage the hours in which we do not want to receive notifications, or at least that only the most important ones appear. 


You can do it in the following way:

  • Go to the Windows configuration.
  • Go to the System section.
  • Click on the option “Concentration assistant.”
  • Once there, configure it in the way that works best for you.

Enable night mode for the screen

As we all know, white light affects our sleep and serotonin production, so it is ideal for activating the night mode to rest our eyes when it gets dark and help the brain produce serotonin more naturally. We can do it this way:

  • Enter in the configuration of Windows.
  • Go to System.
  • Now, click on Display.
  • Once there, go to the Night Light function.
  • In this option, you will decide its intensity and the hours it will activate.

 Windows Quick Shortcuts

  • Windows + W: Opens the widgets.
  • Windows + N: Opens the notifications.
  • Windows + A: Opens the quick adjustments to configure the brightness of the screen or the Bluetooth, among others.
  • Windows + Z: Opens the split-screen modes.
  • Windows + .: Opens the window of the selector of emojis of the virtual keyboard.
  • Windows + V: Opens the clipboard history.

Don't hold back!

These are only some of the hacks in our operating systems. Once we explore them, we will be more productive and agile when working and developing our daily tasks.


Remember! Learning is a daily thing, so let’s take the tools we have at hand and make the most of them for our benefit.

We invite you to learn more about productivity on our blog post Methods and tools to boost productivity and reduce stress.

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